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Policy

Privacy Policy

Last updated November 28, 2025

1. Introduction

Godric ("Godric," "we," "our," or "the Service") is an AI-driven hiring platform operated by a Hong Kong-based company under Multimodal Ventures Limited, a venture studio headquartered in Hong Kong. The Service helps employers design and conduct structured, fair, and data-driven interviews by generating interview plans, tailored questions, and AI-based analysis.

This Privacy Policy explains how we collect, use, share, and protect information, and what choices you have. By accessing or using Godric, you acknowledge that you have read and understood this Policy. If you do not agree, please discontinue use of the Service.

This Policy applies to:

  • Employers and their authorized users ("Users")

  • Job applicants and candidates ("Candidates")

  • Visitors to our website and marketing pages

Because Godric integrates with external systems (e.g., ATS, video-conferencing, and calendar platforms), their data practices are governed by their own privacy policies.

2. Information We Collect

2.1 Information Provided by Users

We collect:

  • Account details - name, email, phone number, organization, role, and hashed password.

  • Employer data - job descriptions, titles, and role requirements. Our AI analyzes this text to identify competencies and generate structured interview plans.

  • Interview plans & questions - competency frameworks, evaluation rubrics, and questions (primary + follow-ups) editable by Users.

  • Candidate notes & scores - interview ratings, comments, and feedback tied to job records.

  • Communications - support tickets, product feedback, or other inquiries.

2.2 Information Collected Automatically

  • Usage data - pages visited, features used, timestamps, and interaction metrics.

  • Device & log data - IP addresses, browser type, OS, and diagnostic logs.

  • Cookies & tracking - session and authentication cookies to maintain secure log-ins.

2.3 Candidate Data Processed on Behalf of Employers

When Users add candidates, we process:

  • Profiles - name, contact info, CV/resumé, education, and employment history.

  • Interview recordings & transcripts - uploaded or integrated video/audio; we generate speaker-separated transcripts and analyze responses against role competencies.

  • Assessment results - AI-generated insights comparing candidate performance and competencies.

For candidate data, Godric acts solely as a data processor on behalf of the employer (the data controller) and processes such data only in accordance with the employer's instructions and applicable data-protection laws.

2.4 Third-Party Integrations

We integrate with 50+ ATS platforms (e.g., Greenhouse, Lever, Workday). When an integration is enabled, data (jobs, candidates, status updates) syncs automatically. Synchronization settings are user-configurable.

3. How We Use Information

We use personal data to:

  • Deliver and maintain the Service (create interview plans, analyze responses, manage accounts).

  • Improve and innovate our products through usage analytics and feedback.

  • Communicate with Users (transactional notices, feature updates, security alerts, optional marketing).

  • Conduct analytics & research using anonymized, aggregated data to enhance AI accuracy and fairness.

  • Ensure legal and regulatory compliance, including equal opportunity and anti-discrimination laws.

4. Legal Bases for Processing (EEA/UK Users)

  • Contract necessity - to perform our obligations in delivering the Service.

  • Legitimate interest - to improve usability and prevent fraud.

  • Consent - for marketing, recording interviews, or analyzing demographic data.

  • Legal obligation - to comply with employment or anti-discrimination regulations.

5. How We Share Information

We never sell personal data. We may share with:

  • Authorized organizational users - within your company's workspace.

  • Service providers - cloud hosting, analytics, transcription, support, or payment vendors.

  • Integration partners - ATS or calendar providers you connect.

  • Affiliates - including Multimodal Ventures Limited for operational support.

  • Regulators or law enforcement - when legally required.

  • Business transferees - in mergers or acquisitions with prior notice.

6. International Data Transfers

Godric is hosted on secure cloud infrastructure provided by reputable third-party vendors. Primary data storage and processing occur in the United States.

From time to time, limited personal data may be accessed or processed outside the United States-for example, by customers, partners, or service providers located in other jurisdictions such as Hong Kong or the European Economic Area (EEA).

Whenever such transfers occur, we apply safeguards consistent with applicable data-protection laws, including the EU Standard Contractual Clauses (SCCs), contractual commitments requiring equivalent protection, and encryption of data in transit and at rest.

7. AI and Fair Processing

Our AI assists interviewers by generating structured questions and candidate summaries. It does not make autonomous hiring decisions. We routinely test our models to reduce bias and ensure interpretability. Users retain ultimate hiring authority.

8. Security Measures

Please refer to our Data Security Policy.

9. Data Retention

Data is retained only as long as necessary for stated purposes or contractual obligations:

  • Account data - retained while active and up to 12 months post-termination.

  • Candidate data - typically 24 months after hiring completion unless otherwise requested.

  • Aggregated, de-identified data - may be retained indefinitely for analytics.

10. Your Rights

Depending on location, you may:

  • Access or correct personal data.

  • Request deletion or portability.

  • Withdraw consent or object to processing.

  • Opt out of marketing or "data sharing."

  • File complaints with relevant authorities.

Requests: privacy@godric.ai. Verification required before fulfillment.

11. Children's Privacy

The Service targets professional users; we do not knowingly collect data from individuals under 18 (under 13 in the U.S.). Detected minors' data is deleted promptly.

12. Policy Updates

We may revise this Policy periodically. Updates take effect upon posting, with notice of material changes via email or banner.

13. Contact

Godric Privacy Team

Email: privacy@godric.ai

Address: Godric c/o Multimodal Ventures Limited, UNIT 1712, 17TH FLOOR CITICORP CENTRE 18 WHITFIELD ROAD CAUSEWAY BAY, HONG KONG, Hong Kong SAR